Term - Administrative Assistant
|
TERM – ADMINISTRATIVE ASSISTANT The Municipality of Russell Binscarth is seeking a motivated and organized Administrative Assistant for a term of 15-18 months.Reporting to the Chief Administrative Officer, the successful candidate will provide administrative, clerical and light accounting to support municipal operations including reception, correspondence, records management, data entry and excellent customer service. Qualifications:
We offer a competitive salary and a professional, positive and supportive work environment! Interested applicants are invited to submit a resume and three references by September 25, 2026 to: Adrienne Falloon, CAO Applications will be reviewed as received and interviews may begin as early as September 15, 2026, with applications continuing to be accepted until the suitable candidate is found. We thank all who apply and advise that only those selected for further consideration will be contacted. |
MUNICIPALITY OF RUSSELL BINSCARTH
POSITION: Temporary Administrative Assistant (full-time, 37.5 hrs/week)
SUPERVISOR: Assistant Chief Administrative Officer
TERM: 15-18 months
DATE REVISED: May 27, 2025
SUMMARY: Under the direction of the Assistant CAO, the Administrative Assistant is the first point of contact at the Municipal Office and assists ratepayers by phone or in person with any inquiry, payment, invoice, receipt or complaint. In addition to providing clerical and administrative support to the Administration Office Staff and other municipal departments as required.
DUTIES:
- To greet and assist the public with in-person or telephone inquiries
- Accept, process and enter payments and invoices accurately
- Direct calls and take messages
- Perform exact and efficient data entry
- Submit work orders with internal system as required
- To contribute to and maintain a respectful, courteous and safe work environment.
- To meet performance criteria concerning operations.
- To perform his/her duties at the highest level possible.
- To be subject to a semi-annual performance evaluation.
- To deal with the public in a courteous, respectful, and professional manner.
- To work within the policies and guidelines of the Municipality of Russell Binscarth.
- Other duties as assigned
Competencies/Requirements:
Skills:
- Friendly and approachable demeanor
- Excellent customer service and communication skills
- Sound organizational skills required
- Excellent attention to detail
- High degree of tact, diplomacy, and professionalism
- Ability to quickly learn and use software and databases
- Able to work effectively alone or as part of a team
Knowledge:
- Proficient in Office 365 (Word, Excel, Outlook etc.)
- Solid use and understanding of accounting programs
- Ability to maintain confidentiality
- Comfortable navigating a variety of digital tools and platforms
Degrees/Certificates/Licenses:
- High School Diploma or equivalent
- Accounting or financial software experience considered an asset